POPIA (Protection of Personal Information Act) Compliance and Privacy Policy for Company Services

 

At Company Services, we respect your privacy and are committed to protecting your personal information in accordance with the Protection of Personal Information Act (POPIA) and applicable privacy laws. This Privacy Policy outlines how we collect, use, store, and protect your personal data when you use our services to register a PTY Ltd company on your behalf.

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1. Information We Collect

We may collect the following types of personal information when you use our services:

• Personal Identification Information: Full name, email address, phone number, identity number or company registration number.

• Business Information: Company details including business name, physical address, and business activities.

• Payment Information: Billing details and payment history related to our services.

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We collect this information to ensure the accurate registration of your PTY Ltd company and to provide you with the best possible service.

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2. How We Use Your Information

We use your personal information for the following purposes:

• To process your PTY Ltd company registration with CIPC and other regulatory bodies.

• To communicate with you regarding updates, requests, and services related to your company registration.

• To send you relevant information, reminders, or notifications related to the ongoing maintenance of your company registration.

• To fulfill legal and regulatory requirements under the applicable South African law.

• To process payments for services rendered.

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3. How We Protect Your Information

We are committed to safeguarding your personal information. We have implemented appropriate physical, technical, and administrative security measures to protect your data from unauthorized access, use, or disclosure. All personal and financial data is encrypted and securely stored in compliance with industry standards.

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4. Sharing Your Information

We do not sell or rent your personal information to third parties. However, we may share your information in the following circumstances:

• Service Providers: We may share your information with trusted service providers who assist us with company registration, compliance, and payment processing, provided these providers are also bound to protect your information.

• Legal Compliance: If required by law or regulatory bodies, we may disclose your personal information to comply with legal obligations, subpoenas, or court orders.

• CIPC and Regulatory Authorities: To complete your PTY Ltd registration, your personal information may be shared with the Companies and Intellectual Property Commission (CIPC) or other relevant regulatory authorities.

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5. Your Rights Regarding Your Information

As per POPIA, you have the following rights concerning your personal information:

• Access: You have the right to request access to the personal data we hold about you.

• Correction: If you believe that your personal information is incorrect, incomplete, or outdated, you have the right to request that we update or correct it.

• Deletion: You may request the deletion of your personal information, subject to certain legal or contractual obligations.

• Objection: You can object to the processing of your personal information, particularly for direct marketing purposes.

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To exercise any of these rights, please contact us using the details provided below.

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6. Cookies and Tracking Technologies

We may use cookies or similar technologies on our website to enhance your user experience. These technologies allow us to track how visitors use our website and improve its functionality. You can manage your cookie preferences through your browser settings.

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7. Third-Party Links

Our website may contain links to external sites that are not operated by us. We are not responsible for the privacy practices of third-party websites. We encourage you to review their privacy policies before submitting any personal data.

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8. Changes to This Privacy Policy

Company Services reserves the right to modify or update this Privacy Policy at any time. Any changes will be reflected on this page, and we will update the "Effective Date" at the top of the policy. We recommend you periodically review this policy to stay informed about how we protect your information.

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9. Contact Us

If you have any questions, concerns, or requests regarding your personal information or this Privacy Policy, please contact us:

Company Services
Email: admin@company-services.co.za
 

By using our services, you acknowledge that you have read and understood this Privacy Policy and consent to the collection and use of your personal information as described.

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POPIA COMPLIANCE

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Introduction to POPIA
The Protection of Personal Information Act (POPIA) is a South African law that seeks to protect personal information processed by public and private bodies. At Company Services, we are committed to compliance with POPIA and safeguarding your privacy.

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Your Personal Information Rights Under POPIA:

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• Consent: By using our website or services, you consent to the collection, processing, and storage of your personal information.

• Processing: We will only process your personal information for the purposes outlined in this policy and will do so lawfully and transparently.

• Notification: We will inform you if we need to collect additional personal information for any reason outside of the purposes outlined above.

• Data Minimization: We will only collect the minimum amount of personal information necessary to fulfill the purposes of our services.

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Retention of Personal Information
We will retain your personal information for the duration necessary to fulfill the purpose of the registration process and to comply with our legal and contractual obligations. After this period, we will safely dispose of your personal data unless there is a legitimate reason for retaining it.

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Compliance Officer
If you have any concerns or complaints regarding our compliance with POPIA, please contact our designated compliance officer at the contact information above.

This policy reflects our commitment to keeping your personal information safe and ensuring compliance with the Protection of Personal Information Act (POPIA).